What are Tasks, and where can I find them?

The Tasks tab is designed to help you keep track of everything that needs your attention - without getting lost in a crowded notifications feed. While notifications alert you to new updates, tasks organize those updates into a clean, actionable list

Think of it as your personal command center: all important items gathered in one place, easy to review and even easier to complete.

The tasks are located in the Admin view, under the Home page, on the left-hand side of the navigation menu.

Types of tasks

All tasks are gathered on the “All” tab, which provides a comprehensive list of volunteers with open tasks waiting for your attention.
By clicking on the “Review” button next to the volunteer's name, the admin is redirected to a separate page. This consolidated page displays all pending tasks for a specific volunteer in a clear, organized way, letting the admin manage and complete the pending task history without leaving the screen.

Applications

This tab focuses specifically on volunteers whose applications are in an Admin Review stage, meaning the volunteer cannot proceed until an admin approves the application.

• "Review" Button takes you directly to the application review workflow for that specific volunteer, allowing you to quickly accept or decline the application. 
• “Email” Button allows sending the email to the volunteer.

Organization Joins

This list only displays volunteers whose Join Status is set to Pending Request. The information shows the Join Request Date and Volunteer contact info. 

Admins can approve or decline the volunteers’ requests. 

• Approve (Per Volunteer) - Approves the individual volunteer's request to join the organization.
• Decline (Per Volunteer) - Declines the individual volunteer's request to join the organization.
• Approve All (Button) - accept all pending join requests on the current page.

Hours

This tab displays all hours records that are currently in a Pending status.

Each record includes the date the volunteer activity took place, duration (hours), Description / Assignment, what the volunteer did, or the specific assignment (Event, Program, or Organization) the hours are attributed to.

Admin can approve, decline, edit, or delete the hours.

“Approve All” (Button) allows admins to instantly approve all pending hours listed on the current page with a single click.

Checkins

This tab displays all volunteers who are Signed Up for a shift or event but whose attendance status still needs to be confirmed (i.e., they need to be checked in).

The information available:

• Event Name & Shift Name: the event and the specific time slot the volunteer is registered for.
• Hours Count: the number of hours the volunteer will be credited for this shift (as Estimated Hours).
• Current Status: allows the admin to instantly select and update the volunteer's status (e.g., Pending, Reserved, No Showed, Cancelled).

Available Actions:

• Check in all Signed Up Volunteers (Button) - This button allows the admin to instantly set the status of all signed-up volunteers on the current page to "Checked In." ALL EVENTS.

• Check In All (button) - allows the admin to check in all volunteers for a special event.
• Edit Estimated Hours - allows the admin to modify the planned hours count before confirming the check-in.
• Current Status Dropdown - precise status changes for each volunteer. Changing the status to Pending, Reserved, No Showed, or Cancelled.
• Check in (button) - for individual volunteer registration.

Co-host Event Invitations

When you have pending invitations for co-hosting the events, a prominent alert will appear at the top of the Tasks overview.

Notification Example:  "You have [X] invitations to co-host events."

Clicking this message redirects you to the dedicated "Invitations to Co-host Events" page.

This separate page provides a full list of all events you have been invited to co-host, along with details about the inviting organization.

For each invitation, you have the option to Accept or Decline the co-host request individually.

The page includes an "Accept All" button, allowing you to approve all pending co-host invitations instantly.