--- title: How to print a shift list for an opportunity? description: Need a hard copy of your volunteer roster for an event? You can easily do that with our new printable Shift Coordinator Sheet. --- [Skip to content](https://support.pointapp.org/knowledge/how-to-print-volunteer-list-for-an-event#main-content) ![Logo-2.svg\]](https://support.pointapp.org/hubfs/Logo-2.svg) - [Support](https://support.pointapp.org/knowledge) - [Home](https://pointapp.org/) - [Privacy Policy](https://pointapp.org/privacy-policy/) - [Terms of Service](https://pointapp.org/terms-of-use/) Open main navigation Close main navigation - [Support](https://support.pointapp.org/knowledge) - [Home](https://pointapp.org/) - [Privacy Policy](https://pointapp.org/privacy-policy/) - [Terms of Service](https://pointapp.org/terms-of-use/) - [Login](https://pointapp.org/) [Login](https://pointapp.org/) Hi 👋, how can we help? - There are no suggestions because the search field is empty. 1. [Help Center](https://support.pointapp.org/knowledge?hsLang=en) 2. [Opportunities](https://support.pointapp.org/knowledge/opportunities?hsLang=en) 3. [Event Management](https://support.pointapp.org/knowledge/opportunities?hsLang=en#event-management) # How to print a shift list for an opportunity? ## Need a hard copy of your volunteer roster for an event? Use the Shift Coordinator Worksheet, a printable PDF designed for shift coordinators to use on event day. It shows event details, each shift, and a numbered list of volunteers with their status. **In this article:** 1. [How to print the Shift Coordinator Worksheet](https://support.pointapp.org/knowledge/how-to-print-volunteer-list-for-an-event#print-Shift-Coordinator-Worksheet) 2. [What's included in the PDF](https://support.pointapp.org/knowledge/how-to-print-volunteer-list-for-an-event#included-in-PDF) 3. [Important notes](https://support.pointapp.org/knowledge/how-to-print-volunteer-list-for-an-event#notes) ### How to print the Shift Coordinator Worksheet **Step 1: Open the Event Details page** Navigate to the event under **Opportunities** in the admin dashboard. **Step 2: Go to the Shifts tab** On the Event Details page, click the **Shifts** tab. **Step 3: Print the worksheet** 1. Click the **Actions** button in the top right. 2. Select **Print Shift Coordinator Worksheet** from the dropdown. 3. The PDF file will download to your device, ready to print. ![](https://support.pointapp.org/hs-fs/hubfs/image-png-May-13-2026-03-56-08-2430-PM.png?width=2340&height=1850&name=image-png-May-13-2026-03-56-08-2430-PM.png) ### What's included in the PDF The Shift Coordinator Worksheet is organized by date and includes: - **Header:** your organization name and logo, plus the date the PDF was generated. - **Event information:** event name, image, location, date, time, total number of shifts, and privacy level. - **Each day grouped separately** (for multi-day events), with a clear date header such as "Thursday, June 29". - **Each shift** within the day, showing: - Shift name and time. - Spots Taken count (for example, 2/4). - Reserved Spots count. - A numbered list of volunteers with name, email, hours logged, and status. The status of each volunteer is shown next to their name, with possible values: - **Pending:** registration is awaiting confirmation. - **Signed Up:** the volunteer registered for the shift. - **Reserved:** the spot is reserved for a specific volunteer. - **Checked In:** the volunteer attended and was checked in. - **No Showed:** the volunteer registered but did not attend. ![](https://support.pointapp.org/hs-fs/hubfs/image-png-May-13-2026-03-59-38-7623-PM.png?width=1570&height=1514&name=image-png-May-13-2026-03-59-38-7623-PM.png) *Note: See an [example](https://hubs.ly/Q01Whdmj0) of our Shift Coordinator Sheet.*  ### Important notes 📝 **Canceled volunteers are not included.** Volunteers with a **Canceled** status (no spot taken) will not appear in the worksheet. The PDF only includes volunteers who have a spot taken. 📝 **Reserved Spots show only the count of reserved spots.** The names and details of who the spots are reserved for are not included. If you need that information, check the Shifts tab in the Event Details page directly. 📝 **For analysis, use the CSV export instead.** If you need to analyze data in a spreadsheet or send follow-up emails, use the **Export CSV** option from the same Actions menu. See How to export Event Volunteers   --- Questions? 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